Create a rule

Important If you use rules created in Microsoft Outlook, Microsoft Office Outlook Web Access may interpret them differently depending on the version of Outlook you used to create them. For more information, see About Rules.

In the Navigation Pane, click Rules.
In the Rules screen, click New.
In the Rule Name box, type a name for the rule if you want to give the rule a specific name. If you leave this box blank, Outlook Web Access will generate a name from the rule criteria you specify (for example, "Sent only to me").
In the Edit Rule dialog box, specify any or all of the following conditions:
- To base the rule on who sent the message, type the alias or e-mail address of the user name or distribution list in the From field contains box. To find the person or distribution list in your organization's address book or your contacts, click Address Book .
- To base the rule on words in the subject of the message, type the words in the Subject contains box.
- To base the rule on the importance setting of the message, select the importance in the Importance is menu.
- To base the rule on who the message was sent to, type the alias or e-mail address of the user name or distribution list in the People or Distribution List box. Separate two or more entries with a semicolon (;). To find the person or distribution list in your organization's address book or your contacts, click Address Book .
- To base the rule on messages that are sent only to you, select the Sent only to me check box.
Specify what to do with the message if it meets the conditions you set in step 4:
- To move the message to a folder, select Move it to the specified folder, click specified, and then select the appropriate folder in the Move/Copy Item dialog box.
- To copy the message to a folder, select Copy it to the specified folder, click specified, and then select the appropriate folder in the Move/Copy Item dialog box.
- To delete the message, select Delete it.
- To forward the message to someone, select Forward it to, and then type the alias or e-mail address of the person or distribution list in the adjacent box. Separate two or more entries with a semicolon (;). To find the person or distribution list in your organization's address book or your contacts, click Address Book . By default, a copy of the forwarded message is kept in your Inbox.
Click Save and Close.