Keyboard shortcuts

The shortcut keys described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.

Tip You can use the ESC key to close any open form or dialog box. However, any information you add to the form or dialog box won't be saved.

Keyboard shortcuts are provided for the following areas:

Calendar (Daily view)

Key combination	Function
ENTER	Open the selected appointment or meeting.
CTRL+N	Create a new appointment or meeting.
DEL	Delete the selected appointment or meeting. For recurring appointments or meetings, only the selected occurrence is deleted.
TAB	In "tab order," select the next element in the Calendar Daily view. Appointments and meetings are also selected in turn.
SHIFT+TAB	In "tab order," select the previous element in the Calendar Daily view. Appointments and meetings are also selected in turn.

Calendar (Monthly view date selector)

Key combination	Function
ENTER	View the selected date.
RIGHT ARROW	Select the next day.
LEFT ARROW	Select the previous day.
DOWN ARROW	Select the same day of the next week.
UP ARROW	Select the same day of the previous week.
CTRL+RIGHT ARROW	Select the next month.
CTRL+LEFT ARROW	Select the previous month.
CTRL+SHIFT+RIGHT ARROW	Select the same month of the next year.
CTRL+SHIFT+LEFT ARROW	Select the same month of the previous year.

Contacts

Key combination	Function
ENTER	Open the selected contact.
CTRL+N	Create a new contact.
DEL	Delete the selected contact.
SHIFT+DEL	Permanently delete the selected contact.
UP ARROW	Select the previous contact in the list.
DOWN ARROW	Select the next contact in the list.
SHIFT+UP ARROW	Select the current and previous contacts in the list.
SHIFT+DOWN ARROW	Select the current and next contacts in the list.
HOME	Select the first or topmost contact in the list.
END	Select the last contact in the list.
PAGE UP	For contact lists of two or more pages, select the first contact on the previous page.
PAGE DOWN	For contact lists of two or more pages, select the first contact on the next page.
TAB	In "tab order," select the next element in the Contacts view.
SHIFT+TAB	In "tab order," select the previous element in the Contacts view.

Inbox and other e-mail folders

Key combination	Function
ENTER	Open the selected message.
CTRL+N	Open a new message form.
CTRL+Q	Mark the selected message as read.
CTRL+U	Mark the selected message as unread.
CTRL+R	Reply to the selected message.
CTRL+SHIFT+R	"Reply all" to the selected message.
CTRL+SHIFT+F	Forward the selected message.
DEL	Delete the selected message.
SHIFT+DEL	Permanently delete the selected message.
UP ARROW	Select the previous message in the list.
DOWN ARROW	Select the next message in the list.
SHIFT+UP ARROW	Select the current and previous messages in the list.
SHIFT+DOWN ARROW	Select the current and next messages in the list.
HOME	Select the first or topmost message in the list.
END	Select the last message in the list.
PAGE UP	For message lists of two or more pages, select the first message on the previous page.
PAGE DOWN	For message lists of two or more pages, select the first message on the next page.
TAB	In "tab order," select the next element in the Inbox view.
SHIFT+TAB	In "tab order," select the previous element in the Inbox view.

Options

Key combination	Function
CTRL+S	Save your changes and close the Options page.

Public folders (posts)

Key combination	Function
ENTER	Open the selected post.
CTRL+N	Create a new post.
CTRL+R	Reply to a post.
CTRL+Q	Mark the selected post as read.
CTRL+U	Mark the selected post as unread.
DEL	Delete the selected post.
SHIFT+DEL	Permanently delete the selected post.
UP ARROW	Select the previous post in the list.
DOWN ARROW	Select the next post in the list.
SHIFT+UP ARROW	Select the current and previous posts in the list.
SHIFT+DOWN ARROW	Select the current and next posts in the list.
HOME	Select the first or topmost post in the list.
END	Select the last post in the list.
PAGE UP	For post lists of two or more pages, select the first post on the previous page.
PAGE DOWN	For post lists of two or more pages, select the first post on the next page.
TAB	In "tab order," select the next element in the Public Folders view. Posts are not selected in sequence.
SHIFT+TAB	In "tab order," select the previous element in the Public Folders view. Posts are not selected in sequence.

Rules

Key combination	Function
CTRL+N	Create a new rule.
ENTER	Modify the selected rule.
CTRL+D or DELETE	Delete the selected rule.
UP ARROW	Select the previous rule in the list.
DOWN ARROW	Select the next rule in the list.
CTRL+UP ARROW	Move the selected rule up.
CTRL+DOWN ARROW	Move the selected rule down.
CTRL+S	Save the rule and close the Edit Rule dialog box.

Tasks

Key combination	Function
ENTER	Open the selected task.
CTRL+N	Create a new task.
DEL	Delete the selected task. For recurring tasks, the entire series is deleted.
SHIFT+DEL	Permanently delete the selected task.
UP ARROW	Select the previous task in the list.
DOWN ARROW	Select the next task in the list.
SHIFT+UP ARROW	Select the current and previous tasks in the list.
SHIFT+DOWN ARROW	Select the current and next tasks in the list.
HOME	Select the first or topmost task in the list.
END	Select the last task in the list.
PAGE UP	For task lists of two or more pages, select the first task on the previous page.
PAGE DOWN	For task lists of two or more pages, select the first task on the next page.
TAB	In "tab order," select the next element in the Tasks view.
SHIFT+TAB	In "tab order," select the previous element in the Tasks view.

Message and meeting request forms

Key combination	Function
CTRL+>	View the next item in the list.
CTRL+<	View the previous item in the list.
CTRL+R	Reply to the sender of the item.
CTRL+SHIFT+R	Reply to everyone in the To and Cc boxes.
CTRL+SHIFT+F	Forward the item.
TAB	In "tab order," select the next element in the item.
SHIFT+TAB	In "tab order," select the previous element in the item.
CTRL+TAB	Return to the beginning of the tab sequence in the item. For example, in a meeting request, if an attendee's name is selected, pressing CTRL+TAB resets the focus so that pressing TAB selects Accept in the toolbar.

New appointment and meeting request forms

Key combination	Function
CTRL+S	Save the appointment or meeting request.
CTRL+D	Delete the appointment or meeting request.
CTRL+ENTER or ALT+S	Send the appointment or meeting request.
CTRL+K or ALT+K	Resolve the names in the address boxes.
ALT+E, ALT+O, or ALT+Q	Open the Find Names dialog box from the new meeting request form.

New message form

Key combination	Function
CTRL+S	Save the message.
CTRL+D	Delete the message.
CTRL+ENTER or ALT+S	Send the message.
F7	Check the spelling in the message.
CTRL+K or ALT+K	Resolve the names in the address boxes.
ALT+T, ALT+C, or ALT+B	Open the Find Names dialog box.

Text editing

Key combination	Function
BACKSPACE	Delete the selection or the character to the left of the insertion point.
CTRL+BACKSPACE	Delete the word to the left of the insertion point but not the space before the word.
CTRL+C	Copy the selection to the Clipboard.
CTRL+V	Paste the contents of the Clipboard into the current location.
CTRL+X	Cut the selection to the Clipboard.
DELETE	Delete the selection without copying it to the Clipboard.
INSERT	Toggle between inserting and overwriting text.
CTRL+Z	Undo the effect of the most recent formatting command.
CTRL+Y	Reapply the most recent formatting command.
CTRL+F	Find text.
SHIFT+F10	Display the context menu if one exists. This is equivalent to right-clicking an item or element in the text.
CTRL+L	Display the Hyperlink dialog box, which allows you to insert or change a hyperlink in the text.

Text formatting

Key combination	Function
CTRL+B	Toggle bold formatting.
CTRL+I	Toggle italic formatting.
CTRL+U	Toggle underlining.
CTRL+T	Increase the paragraph indent. This shortcut doesn't work if you have the S/MIME Control installed.
CTRL+SHIFT+T	Decrease the paragraph indent. This shortcut doesn't work if you have the S/MIME Control installed.

Bidirectional layout

Key combination	Function
CTRL+LEFT SHIFT	Sets the message area for left-to-right typing and editing. This is the orientation for most Western languages.
CTRL+RIGHT SHIFT	Sets the message area for right-to-left typing and editing. This is the orientation for languages such as Arabic and Hebrew. When you press CTRL+RIGHT SHIFT, the scroll bar will move to the left edge of the message window.