Reply to a meeting request

1. To open the meeting request, double-click it in your Inbox.

   Tips  To add the sender or any of the required or optional attendees to your Contacts folder, right click the name, and then click Add To Contacts.

   To get more information about the sender or one of the attendees, such as the person's street address or phone number, double-click their name.

   If the meeting request is displayed in the Reading Pane, you can view information about the sender or an attendee by double-clicking the person's name in the message preview.

2. Click one of the following buttons:

   Button	Description
   	Accepts the meeting and adds it to your calendar. Other people looking at your schedule can see that you're busy during the meeting time.
   	Accepts the meeting but indicates that you may not attend it. The meeting is also added to your calendar. However, other people looking at your schedule can see you have only a tentative engagement at that time.
   	Declines the meeting. Nothing is added to your calendar.

   Tip  To check your schedule for that day, before you accept the meeting, click Calendar on the toolbar.

3. A message window will open, addressed to the sender of the meeting request. To add additional recipients to your meeting response, type their names in the To and Cc boxes.
4. If you want to send a message with the reply, type a message in the text box. For example, you can explain why you may not attend the meeting.
5. Click Send or Don't Send Response.

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Reply to a meeting request with a message

You can reply to a meeting request without accepting the invitation.

1. To send a message only to the meeting organizer, click Reply in the meeting request.
2. To send a message to everyone who was invited, click Reply to all .
3. In the message body, type your reply, and then click Send.

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Forward a meeting request

You can forward a meeting request to someone who should attend the meeting but didn't receive the original invitation.

1. In the meeting request, click Forward .
2. In the To box, type the name or alias of the recipient, and then click Check Names to resolve the name. If you don't know the recipient's name, click To to look for the person in your organization's address book or your Contacts folder.
3. Click Send.

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