About Calendar

The Microsoft Office Outlook Web Access Calendar allows you to create and track appointments. You can also organize and schedule meetings with co-workers, and then update or modify the information (time, location, or attendees) as required. When you use Calendar to keep track of your meetings and appointments, co-workers can check your availability for their own scheduling purposes.

In addition, all appointments and meetings can be set as recurring, meaning they occur on a regular basis. For example, you can schedule a recurring status meeting that occurs every Wednesday at 2:00 P.M.

To open your calendar, click Calendar in the Navigation Pane.

View your schedule

You can customize Calendar by clicking one of the following buttons on the Calendar toolbar. These buttons determine how many days are visible at one time. To view a different day, select a date from the month view to the right of your calendar.

View	Description
Daily	Displays all appointments and meetings for the current day. This is the default calendar view.
Weekly	Displays all appointments and meetings for the current week.
Monthly	Displays all appointments and meetings for the current month.

In addition to the daily, weekly, and monthly views, you can display up to seven days of your choice in one view.

To display specific dates in one view

In the daily view, locate the first day in the date selector, and then click it.
Press CTRL, and then click up to six additional days from any month or year.

When you view your calendar, double-click a meeting or appointment to open it. After an item has been opened, you will be able to view details or make changes. If you double-click a recurring item, such as a weekly meeting, Outlook Web Access will ask if you want to open the occurrence (the meeting only on the day you selected) or the entire series (every meeting). For more information, see Set recurring items.

You can print your daily, weekly, or monthly schedule by clicking Print Button image on the Calendar toolbar. Outlook Web Access alerts you if a printer needs to be installed on the computer you're using.

Tip Before you print your calendar, select the Print background colors and images check box on the Advanced tab in the Microsoft Internet Explorer Internet Options dialog box. This provides the best print quality.