Create a new message

You create messages in the new message form. This is the same form Microsoft Office Outlook Web Access provides for replying to and forwarding messages. When you reply to a message, the heading information (To, From, and Subject) is already filled out for you.

To create a new message

In the Inbox, on the toolbar, click New , or press CTRL+N.
Tip You can also create a new message directly from your address book. On the toolbar, click Address Book , and then use the Find Names dialog box to search for the person or distribution list you want to send a message to. (Note that you can't use the Find Names dialog box to search for distribution lists in your Contacts folder.) Select the person's name in the list, and then click Add recipient to...New Message.

The default font in the new message form is 10-point Verdana.

To change the font of a message

In the Navigation Pane, click Options.
Under Messaging Options, click Choose Font.
In the Font dialog box, select a font, style, and size, and then click OK.
Click Save and Close.

Encrypt and digitally sign a message

To ensure that only its intended recipients can read the message, you can encrypt its contents and any files you attach to it. You can also add a digital signature to the message to prevent it from being tampered with while in transit. The digital signature also certifies to the recipient that the message is from you and not someone else posing as you.

Important To use either of these security features, you must download and install a Microsoft S/MIME control. This control enables you to use a message encryption protocol called Secure/Multipurpose Internet Mail Extension (S/MIME) that helps make your e-mail messages more secure. For more information, see Digitally sign a message and Set up message encryption.

To digitally sign the message, click Add a digital signature to this message in the toolbar.
To encrypt the message, click Encrypt message contents and attachments in the toolbar.

Address and compose a message

In the To and Cc boxes, type the names or e-mail aliases of the message recipients. Separate multiple names with semicolons (;).
Tips You can also address the message by clicking To or Cc. This opens the Find Names dialog box, which allows you to search for a person in your organization's global address list or your Contacts folder. After you locate a person in the Find Names dialog box, add the name to your e-mail message by selecting the name and then clicking To, Cc, or Bcc next to Add recipient to.

To add a resolved name in the address boxes to your Contacts folder, right-click the name, and then click Add To Contacts.

To delete a name from the address boxes, right-click the name, and then click Remove. Or, select the name and press DELETE.
To add blind carbon copy (Bcc) recipients, type their names in the Bcc box, or click Bcc to open the Find Names dialog box. Bcc recipients receive a copy of the message, but their names don't appear in the list of recipients. Bcc recipients can't see the names of other Bcc recipients.
In the Subject box, type a brief subject line.
In the message body, type your message.
Tip Use the Formatting toolbar to format your text with different sizes, fonts, and colors.