Sort contacts

There are a number of ways to sort and view your contacts so that you can view certain characteristics for all your contacts at once.

In Contacts, on the main toolbar, click the Contacts list, and then select one of the following views:

Address Cards The default view, which displays basic information from each contact's General tab.
Detailed Address Cards All the information you have for a contact, which can include additional information such as job title, company name, home phone, and so on.
Phone List Each contact's name and every phone number you have for them.
By Company Each contact's name and their company information.
By Location Each contact by address characteristics.
By Followup Flag Each contact you need to follow up with, to help you keep track of urgent or important matters.

Search for a contact

Type-down search is a progressive search method that allows you to look for a message, contact, or task by typing on your keyboard.

To search for a contact

Select the column you want to search, and then start typing the word you're looking for. Microsoft Office Outlook Web Access highlights the contact that best matches what you type. If it can't find an exact match, Outlook Web Access highlights the contact that contains the closest match.

Important You can use type-down search only within item views, such as the Phone List view or Address Cards view. You can't search for a particular contact within a group view, such as the By Company, By Location, or By Followup Flag views.

Move and copy contacts

In Contacts, select the contact you want to move or copy to a different folder.
On the toolbar, click Move/Copy .
In the Move/Copy Item dialog box, select the destination folder, and then click Move or Copy.

Attach a file to a contact

You can attach files, such as a Microsoft Word document or other relevant information, to a contact. This allows you to store all information pertaining to a contact in one location.

Open the contact you want to attach a file to.
On the toolbar, click Add Attachment .
In the Attachments dialog box, under Choose a file to attach, type the path to the file, or click Browse to locate the file.
Click Attach, and the file will appear under Current file attachments. Repeat steps 1-3 for any additional files you want to attach.
To return to the contact, click Close. The files you selected will appear at the bottom of the General tab, next to Attachments.

Note You may need to refresh your browser window to see any attachments you've added. Press F5 to refresh the window.